Invitation to Disciplinary Meeting
An employee who attends a workplace investigation or disciplinary meeting usually will get the feeling that something is amiss, that something they may or may not be able to pinpoint is simply unfair about the employers approach to the disciplinary meeting.
Evidently most employees will not be aware of employment law or have experience of having taken a case before.
The result is that they don’t then know what their rights are, or what should have happened at a disciplinary meeting.
If an employee is faced with having to attend a disciplinary meeting, a helpful reference point for them to get a greater understanding of natural justice and fair procedures can be garnered from a review of the Code of Practice and Disciplinary Procedures Declaration Order 2000 which can be seen here. It is worth reading for any employee before attending a disciplinary meeting.
The fundamental purpose of a Disciplinary meeting is so the employer has the opportunity to furnish all of their concerns about the employee to the employee.
The employee then should have the opportunity to answer the allegations and make any submissions as to why he/she should not be dismissed or disciplined.
Employers must comply with general principles of natural justice and fair procedures.
Some important questions for an employee to consider after a disciplinary meeting:
- Were they furnished with the specific allegations ie the detail, the time, place, when, where etc. of the allegations in advance. Many employees receive notice to meetings with an absence of detail and it is then impossible for the employee to know the facts of the allegations in advance of a meeting;
- Was the employee afforded with a right to respond ?;
- Was the employee afforded the right to representation ?;
- Was the employee afforded with a right to a fair and impartial determination of the allegations ?;
- Were the employers procedures undertaken rushed which seemed more like a box ticking exercise ?;
- Was the basis for the disciplinary action rational and clear ?;
- Were the range of penalties also clear and well-defined ?;
- Was an the employee heard and were they afforded with an opportunity to defend themselves ?;
- Was an internal appeals mechanism available to the employee ?.
- Did the employer consider lesser draconian sanctions to that of dismissal ?;
- Was the employee forewarned in advance of the disciplinary meeting that he/she may be dismissed ?.
In the case of Iarnród Éireann/Irish Rail V McKelvey  IECA 346 the Court of Appeal enunciated the following principles in respect of fair procedures that should be afforded to an employee.
“(i) [the] right to know the nature of the complaint/allegation made against him;
(ii) [the] right to know the procedure to be followed in the course of the investigation;
(iii) [the] right to know the potential implications of the complaint/allegation should it be established, i.e. the sanction/sanctions that might be imposed;
(iv) [the] right to be heard in relation to the complaint/allegation and to make representations in relation thereto;
(v) [the] right to challenge such evidence as might be called to establish the complaint/allegation and to cross-examine all witnesses;
(vi) [the] right to call witnesses in support of his stated position.
In the Supreme Court Justice Charlton helpfully stated the following:
“Dismissal is therefore about substance; whether an employee is competent or qualified to do the job, or whether misbehaviour is involved. Section 5(b) of the Unfair Dismissals Act 1993 introduced an entitlement to the Workplace Relations Commission to look at procedure and as to “the reasonableness or otherwise of the conduct (whether by act or omission) of the employer in relation to the dismissal” and “the extent (if any) of the compliance or failure to comply by the employer, in relation to the employee, with the procedure” agreed for dismissal. In Connolly v McConnell  IR 172, a basic approach to disciplinary proceedings was set as requiring that employers must not remove an employee “without first according to him natural justice.” Thus an employee “must be given the reasons for [any] proposed dismissal, and an adequate opportunity of making his [or her] defence to the allegations made against him [or her].” Hence, there should be as full an investigation of the relevant events as is reasonable in the circumstances before disciplinary action is taken, the employee should be notified of this so as to enable an answer to be given by him or her and to have the matter impartially decided”.
Disciplinary Meeting Representative
Employees who have to attend a disciplinary meeting should be afforded with a representative at this meeting.
Who the most appropriate representative would be to attend such a meeting would need to be considered after firstly assessing the facts.
The disciplinary meeting representative is evidently an important person to support the employee, but possibly greater emphasis should be consideration of the Witnesses the employee should consider regarding their defence of the allegation(s).
Disclaimer -Disciplinary Meeting & Fairness Article
Please be advised that the above-mentioned material is intended as an overview and as a broad out-line of the topic discussed. It should not be considered as complete and comprehensive legal advice, nor act as an appropriate substitute. Legal advice should be sought from a solicitor prior to relying on anything in this article.
Due care has been taken in the publication of this article and we do not accept legal liability as a result of reliance on any material covered in the above article.
Employment Law Articles
- Employment Law Ireland
- Unfair Dismissal Solicitors
- Protected Disclosures
- Constructive Dismissal Ireland
- Redundancy Ireland
- Bullying at the Workplace
- Workplace Harassment
- Discrimination at the Workplace
- Disciplinary Meetings & Fairness
- Deduction from Wages – Employment Law
- Dyslexia Discrimination at the Workplace
- Disability Discrimination at the Workplace
- Discrimination – Interview Process
- Disciplinary Procedure & Unfair Dismissal
- Workplace Investigations Ireland
- Age Discrimination in the Workplace
- Redundancy & Maternity Leave
- Redundancy Ireland Guide
- Redundancy Calculator Ireland
- Selection Criteria for Redundancy & Performance
- Selection Criteria for Redundancy & Genuine Consultation
- Redundancy & Temporary Lay-Offs
- Unfair Selection for Redundancy
- Unfair Selection Process & Redundancy
- Redundancy Selection Fairness & Impersonality
- Redundancy & Consultations
- Redundancy Selection – Alternative Options
- Redundancy Claim Defence – Redeployment
- Retirement Ages & Discrimination
- Sick Leave & Covid-19
- Sick Leave & Dismissal
- Gross Misconduct & Dismissal
- Annual Leave Entitlement
- Dismissal while on Sick Leave
- Calculating Loss in Unfair Dismissal Claims
- Unfair Dismissal Ireland – Probation
- Disability Discrimination Ireland
- Unfair Dismissal Claim – Employee Duty to Mitigate Loss
- Employee Verbal Warning Appeal
- Employer Delays Bullying Investigation
- Epilepsy Discrimination at the Workplace
- Disciplinary Meetings – Employment Law
- Filling out Workplace Relations Complaint Form
- Fixed-Term Employee & Pregnancy Dismissal
- Fixing Retirement Ages
- Statutory Break Entitlements
- Redundancy Selection in Ireland
- Redundancy Selection Criteria Matrix
- Time Limits – Cases
- Transfer of Undertakings
- Student Discrimination
- Severance Agreements & Tax Advice
- Terms of Employment 5 Day Rule
- Text Message & Disciplinary Meetings
- Transfer of Undertaking
- Unfair Dismissal Claim- Dismissal in Dispute
- Compensation for Unfair Dismissal
- Unfair Dismissal Claim & CCTV
- Unfair Dismissal Ireland Claim – Three Pillars
- Workplace Statutory Rest Periods
- Gardai & Employment Disputes
- Gender Dismissal Discrimination
- Grievance Procedures & Constructive Dismissal
- Guide for Employees in Redundancy Selection Process
- Maternity Leave & Salary
- New Postponement Guidelines WRC
- Legal Representation at Disciplinary Hearings
- Part-Time Workers
- Plumbers & Pipefitters
- Pre-emptory Dismissal
- Pregnancy related Discrimination
- Pregnancy related Unfair Dismissal
- Proving Fairness in Unfair Dismissal Actions
- Race Discrimination in the Workplace
- Red Circling Defence
- Workplace Relations Commission
- Employment Notice Periods
- 3 Ingredients to Prove Workplace Victimization
- Christmas Bonus for Employees
- Covid-19 Force Majeure Leave
- Redundancy Ireland & Covid-19
- Defence to Disability Discrimination Claim Ireland
- Workplace Discrimination – Gender & Family Status ground
- Discrimination on a Licensed Premises
- Discrimination in Schools
- Employers Guide to Defending Unfair Dismissal Ireland
- Temporary Lay-Off & Covid 19
- Temporary Lay-off & Non-Payment of Wages
- Severance Agreement & Legal Advice
- Unfair Dismissal Claim – Mitigating Loss